31 Ways To Be A Successful Real Estate Agent (2022)
How To Be A Successful Real Estate Agent
Getting started in real estate?
I went from running an affordable lending mortgage business in Minnesota for ten years to selling luxury real estate in San Diego.
An authentic overview of how a real estate agent started from nothing and is now ranked Realtrends WSJ 2020+2021 is helpful for new realtors to see that it is possible!
Successful real estate agents have made innumerable mistakes over the years and wasted and lost money with "different marketing and advertising avenues."
Building a business that is one day a sellable business takes intentional planning from the start.
Read on and learn my 31 ways to become a successful real estate agent!
New Real Estate Agent Tips
1. What Is Your Big Why?
Identify what is your big why? It can't be to make a lot of money or look cool like the agents on Selling Sunset and Million Dollar Listing.
It needs to be deeper than that like, go on an annual destination vacation with the family, buy my first investment property, donate a certain amount annually to a beloved charity, help a family member in need.
These are the reasons you'll push through when the going gets tough which even 11 years later happens frequently!
2. Have a Budget
When you are becoming a real estate agent you need a budget for living expenses - up to 9-12 months without a check.
You need to know precisely how much your local and national dues will be, brokerage desk fees, error and omissions insurance, and other essentials to get started.
If you have a significant other or spouse, sharing your projected budget is imperative before starting. I can't tell you how many agents don't have this talk with their spouse, and 60-90 days later they have real problems at home. I think this happens because sometimes agents have an overly ambitious outlook on their abilities and miscalculate the reality of the business.
3. Create A Business Plan
Now that you know your big why, and you've calculated your budget, you can create a business plan. The business plan will include expenses monthly and annually, projected income earned, deals closed, hours worked, and days worked. And how many contacts you need per day, week, and year to close deals.
Business planning is the first exercise I take agents through that are joining the team. I've found over the years even experienced agents have never taken the time to do this.
4. Create A Niche
Seven years into running my mortgage business I started specializing and branding in emerging markets and first-time home buyers. From this experience, I learned that exponential growth can happen when you commit to a niche which then becomes your brand.
Some examples of a niche are resort and second-home buyers, investors, condos, veterans, first-time buyers, new construction, equestrian, land, 55+, yachts, luxury, and a neighborhood.
Make your decision wisely. If you hustle it and it takes off, whatever you become known for is what your business evolves into until you can break through the glass ceiling and rebrand.
An example of this is first-time buyers which typically indicate lower price points. If you become known as the go-to for younger first-time buyers, that's who you will be attracting. If you decide you want to start selling waterfront luxury, then an entire rebrand and 12-18 months pivot will be necessary.
Stop right here for a moment. The above four things should be finished in ENTIRETY before you go out and start interviewing with brokerages and teams.
99% of agents do this backwards, and it plays directly into new agent failure rates.
How can you interview a team or brokerage when you don't even have a plan? You don't know what segment of business you will specialize in? You have no goals written down? And you don't know how much money you need to run your business?
5. The Brokerage You Work For Matters
One of the most confusing aspects of beginning a real estate career is identifying the best brokerage for you - in your area.
Each city across the country is different in regards to which brokerage dominates the top-tier listings in the most exclusive neighborhoods.
Following the first tip, create a niche - different brokerages dominate across varying niches.
For example here in San Diego we have brokerages that specialize in high-rise condos, luxury, and communities like La Jolla, Del Mar, Rancho Santa Fe, Downtown San Diego, or Coronado.
You can't go on social media and say, "what's the best brokerage for new agents? The answer will be different in every city across the country and for every niche and price point in that city.
When you're just getting started in real estate, it's imperative you look beyond real estate agent commission splits. 80% split of 0 is nothing.
It took me three years to earn through volume production the highest split possible at a big brand. Be prepared to pay your dues. We all have.
6. Team Branding
We dive into teams because many new agents join an established team to get started. Unless they have a mentorship program, most luxury brokerages will not hire new agents and require them to join a team.
When new real estate agents interview teams they don't think past getting up and running. When I make business decisions I do it with a 5-10 year intention.
Once you're self-generating your own deals, most agents are not as comfortable branding with the "Aumann Team" or "Aumann & Associates."
A team structured intentionally to partner with agents long term is a name that doesn't feel exclusive like Apex, Voyage, or LUXURYSOCALREALTY.
7. Team Social Media
Team social media presence and engagement are important because if they understand social media they can help you scale yours!
You want to check to see if a team's account is getting engagement. Low engagement is to blame for poor content - advertisement-ish (I made that word up today) content, or because they bought followers.
Does the team’s social media (which is the brand) appeal to the niche, price point, and location where you want to “get to?” As a team leader, I use it as one of the first ways I vet a new agent.
Does the team create videos (Instagram Reels, Tiktok, Pinterest Idea Pins, and Youtube), and most importantly do their videos coincide with a brand I would like to identify with?
8. Team Review Depth
The amount and depth of testimonials (google my business) is now one of the number one places to collect them, and of course Zillow, Yelp, and Houzz. Team reviews are important because your prospects will be googling this. Additionally, it gives you insight into the team from an outside perspective. Are their clients raving fans?
9. Team Listing Pitch
What does the team’s listing pitch look like? How have they made their pitch different from every other agent at the brokerage?
Do they have more than one pitch? For example pitches for different locations, price points, or property types?
Our team has a pitch for under $1M, $1M-$5M, and $5M+ ultra-luxury. We even have a unique pitch just for expired listings.
Does the team even have luxury high-end materials if the opportunity presents itself?
10. Team Training
Does the team have specific new agent training created beyond what the company provides?
For example, EXP, Keller Williams, and Compass have company-wide agent training both live and recorded for all levels, not just new agents.
What does training and mentoring look like beyond the first year
11. Team Lead Program
Does this team have a lead program and how/when can I be eligible for it? Where are these leads sourced? How does the team leader disperse new leads?
Does the team get website leads from google? What does the team website's google search engine presence look like? How many organic visitors per day?
Because google is #1 for quality leads especially $1,000,000+ (trust me) I’ve been in the lead gen game for 20 years.
12. Team Past Sales
Does this team's past sales: price points, niche, and locations of listings coincide with your aspirations?
Are they luxury? Are they land experts? Are they downtown urban condo experts?
In the end, a team’s sales location, price point, and niche are their brand, and that’s what they attract.
13. Team Experience
Is the team leader just starting to build a team? Or do they have longevity and experience leading a team?
Experienced teams have the infrastructure built in. What was the interview process like, did the wing it, or was it executed like a system? Did you take a personality test?
If their hiring method seemed like a system, then they’ve most likely created systems for the rest of their business: prospecting, buyer and seller sales processes, and past client management.
14. Team Network
Is the team part of a nationwide network that benefits the entire team from a marketing and branding standpoint? Most likely there are annual membership dues for these elite groups that the team lead pays for on behalf of the team.
There are Sports & Entertainment, Celebrity, various HNWI networks, Equestrian, land, veterans groups ect.
Do the team leaders travel every year nationally? This shows their reach, that they are constantly learning how to scale their business and network with top producers.
15. Team PR (Public Relations)
Has this team ever earned PR (public relations)?
Have they been featured in the news? (my best online feature was inc.com)
Have they been interviewed on radio or TV? If so then they know how to earn PR. PR is an advanced skillset necessary once your business matures and you have newsworthy accomplishments or listings.
16. Prospecting & Time Blocking
Successful agents prospect daily for new business with between 25-40 contacts, hellos per day. This does not include follow-up or escrow management phone calls. Prospecting is fundamental for a successful listing business by design.
Finding a team with this culture built-in is imperative.
How can you reach your goals if the team leader just works sphere of influence and past clients? This is especially important for younger agents that tend to have a sphere of influence that doesn't have the financial capacity to transact (even more of a problem in high cost markets).
If you don't practice daily time management and time blocking, guess what? The prospecting will never get done.
17. Systems & Processes
Systems are replicable experiences that occur for every buyer and seller. It involves templated videos, text messages, voice memos, and marketing pieces mailed out.
Lead conversion (either paid or prospecting efforts) involves courting your prospect over a period of three months to five-plus years. It’s imperative to understand that you’re not the only one courting them, and only 3% of your leads will transact in the first four months — and not necessarily with you.
An online prospect has given their contact info to many sources, including Zillow, another local agent's websites, or a rebate agent site like Redfin.
On my most significant sale, ($16M) the buyer told me she had 14 agents texting, emailing, and calling.
Four months later I was the only one still communicating and conveying competency.
The first 45 days after receiving a new lead are the most critical time to make a connection.
Every communication you send will help solidify your relationship. You can’t be sloppy, lazy, or unintentional with your lead follow-up system.
18. CRM and Funnels
New agents your phone is not a CRM, neither is Excel or Google Sheets. A CRM is the heartbeat of your business where your past client's milestones are documented: their birthdays, home buying anniversary, kid's names, and of course their contact info.
You can set up funnels and action plans to remember to do certain tasks like send a handwritten notecard. Different action plans can be set up for online leads, open house prospects, door knocking, cold calling, and expired prospects.
19. Be Ready To Pivot
It’s important to remember that what worked yesterday might not work tomorrow. In a changing market you have to be on the look out for new opportunities. In 2006 agents became short sale and REO experts.
Well short sales and REO's ended by 2013, and once again a rebrand and shift were in order. We are now entering uncertain times in 3rd quarter 2022 with sales constricting back to 2019 sales levels in some markets, and others will experience even stronger pullbacks. That's where skills, branding, and systems will separate the agents that will last succeed or fold.
20. Become An Expert
When you are new to a market, you have a severe handicap with no sales and no knowledge. Becoming a market and community expert is essential to conveying high trust.
Start by being on top of:
- Country clubs, tennis clubs, private schools, and boarding for horses
- Recent public improvements to beaches, roads, and new schools
- Future proposed community enhancements or environmental issues.
- Future and proposed laws that affect rental restrictions
pro tip following local community papers on Twitter are a great way to always be in the know.
21. Prepare To Show (Buyers)
As you move up in price point, your clients’ expectations and impatience will increase.
My first online lead back in 2011 was looking for a $700,000 to $800,000 home in Cardiff. It was my first buyer showing in San Diego. I didn’t know Cardiff from Encinitas from Del Mar. All I knew was that I had to try.
Prior to meeting face to face, I knew he was going to be difficult because he kept shouting, “Do you know how much money I make?” In hindsight, it sounds ridiculous, but at the time he had me 100% intimidated.
During our tour, I got lost three times and couldn’t figure out how to open the card-controlled lockbox. It was clear I did not know what I was doing. I was fired after that first day out, and he purchased a $755,000 house with someone else. I learned a lot from that day. And I hope to help other agents not experience that tragedy!
Then May 2012 I had my first luxury home buyer opportunity. The agent who my client had met at an open house in Del Mar kept getting lost when driving around. After failing to prove she was an expert in Del Mar, my new client sent her a $100 gas card. Little did she know, I was far from an expert either, but I was determined to succeed with this sale.
The GPS does not work on the hill in Olde Del Mar. It’s very tricky. The roads stop and pick back up again a couple of streets over. I drove our route the day before the showings three times, starting at the airport where I’d be picking them up, to each house, then to their hotel L’Auberge Del Mar for drop off. I then wrote down turn-by-turn notes on each MLS sheet and had the GPS running in the Lexus simultaneously. I can remember when we were driving around my client Kari would ask, “Can I take that for you?” She meant my clipboard with my driving notes! Now we are very close friends years later, she swears she had no idea I was that new.
Today I always drive by prior to showings. In La Jolla there is a ban against real estate signs so it’s even more important to arrive at each driveway confidently with no hesitation. If the property is vacant, it’s important to go the extra step and find the lockbox. In gated communities that you can’t get into the day prior, you have to use Google Maps to see which side of the street and count how many lots in. Condos and townhomes are even trickier. There, it’s important to preview where the elevators, mail center, community pool and unit are located.
For condo units you must know:
- How many buildings are in the community
- How many units are in each building
- What and where the facilities are
- Where the guest parking is
- What the HOA policy for short-term rentals is
- What the dog weight limit is
- How many pets can you have
- Any pending assessments
- The percentage of owner occupancy.
Additionally, I always have my clipboard with the MLS printouts with me so I can take notes during showings. Often times the listing agents are a wealth of information regarding recent public improvements to beaches, roads, future proposed community enhancements or environmental issues. I’ve been able to add wonderful content to my website from information gleaned at luxury home showings.
For the buyer, we have prepared color printouts of all properties we are touring on 28-pound paper in a Moleskine leather folder. I’ll also have charts for each showing reflecting price per square foot with adjustments for finishes, single story, views, gated and other value-driven variables.
22. Role Playing & Scripting
It matters what you say, how you say it, and how you respond to objections. Top producers earning millions a year still role play and practice scripts with decades of experience.
There are words that sell, learning to speak with a calm controlled voice, and when to upswing or downswing when speaking. Objection handling, commission reduction conversations, and price reduction talks are all things that are learned with practice and perfection.
23. Social Media
Scaling your Instagram account is #1 for breaking into the high end and attracting your ideal client. One of the best ways to earn business from Instagram is with nationwide realtor-to-realtor referrals. This is where having your niche and content coincide contributes to social media success.
Keeping your social media account to 75% business 25% lifestyle helps your account grow bigger.
Does the average person care that a realtor is just listing a home or just sold a home 365 days a year?
No, not really.
Each social media platform has it’s own culture and content is not meant to be cross-posted to all channels without adjustments.
24. One Thing
There are 72 ways one might be able to get business including standing on a corner flipping a sign...But there are very few ways to attract consistent listing business and scale. Concentrating on One Thing will help your business grow exponentially. Keep your head down and don't worry about what everybody else is, (or isn't) doing.
25. Admit Mistakes
All successful agents have made mistakes. It's important to fail forward and grow from these experiences. We've all been on the wrong team, at the wrong brokerage, or committed to the wrong marketing program. We've lost listings to competitors, or have been backdoored by buyers. If an agent has never had that happen to them they are either lying or not doing very much business!
26. Be Available
For the first two-three years, you really need to have full time + commitment to your business. The more you make yourself available and put in the hours, the luckier you will get.
27. Marketing Plan
A marketing plan coincides with a business plan and budget. Creating a marketing campaign involves timelines, deliverables, possible memberships, extra learning, and training. Examples of marketing plans are: divorce, trusts, distressed property, expired listings, and FSBO.
28. Build Relationships
Building relationships with other real estate agents nationwide and creating a referral network with plumbers, electricians, painters, and interior designers should be part of any marketing plan.
There even structured referral groups like BNI and Letip across the country that can offer a wealth of referrals.
29. Coaching or Mentoring
Seasoned agents making $1M+ or more a year have coaches and mentors. As your career evolves coaching and mentoring needs will shift. A coach or mentor helps you stay on track holding you accountable and helps you reach heights you never thought possible.
30. Never Stop Learning
Top producers never stop learning and seeking ways to make their business better. Significant sales, awards, and rankings should never stop you from improving your business, systems, and core.
31. Set Reasonable Goals
I’ve always found value in creating reasonable goals that can actually be accomplished
If you shoot too high in your pursuit, you could fall short every time, and there’s no sense of accomplishment. I’ve also always believed that you never know everything no matter how long you’ve been in the business.
Challenge yourself to learn new things along the way like development, multifamily and land. Getting comfortable and coasting will hold you back from great achievement.